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Proceedings template

Proceedings template at IgMin Research

Our mission is to foster interdisciplinary dialogue and accelerate the advancement of knowledge across a wide spectrum of scientific domains.

Preparing the Manuscript for Proceedings Articles

Criteria of acceptance

In preparing your manuscript for submission to IgMin Research – STEM, it's crucial to have a clear understanding of the criteria that reviewers and editors will use to evaluate your work. Here is a comprehensive guide for manuscript preparation with details that cover the criteria of acceptance.

Relevance to the multidisciplinary field of STEM

Manuscripts submitted to the journal must be directly relevant to one or multiple disciplines within the broad umbrella of Science, Technology, Engineering, and Mathematics (STEM). The focus should be on offering valuable insights, fostering innovation, or contributing to the existing body of knowledge in these disciplines. The research should also seek to address current questions or challenges within these fields.

  1. Interdisciplinary work: Contributions that have implications for multiple STEM disciplines are highly encouraged. The journal is particularly interested in work that bridges the gap between different fields, thereby enriching the collective knowledge and driving future research initiatives.
  2. Impact factor: The potential societal or scientific impact of your research can also significantly influence the evaluation process. Manuscripts with the potential for high impact are generally given priority.
  3. Real-world applications: Research with potential for real-world application has higher chances of acceptance. Studies that are purely theoretical are also accepted but must demonstrate potential for practical application.
  4. Trending topics: Manuscripts dealing with currently hot or emerging topics in STEM are generally well-received, as they are more likely to attract a broader readership. Authors are advised to look into the most recent research trends and gaps in their field of study.

Original research data or novel analytical methodologies

  1. Unique contribution: The paper must offer something new—either new data, a new method, or a new way of interpreting existing data. The findings should provide a fresh perspective on an existing issue or bring an entirely new issue to light.
  2. Methodological rigor: Manuscripts must adhere to high methodological standards, including the robustness of the experimental design, data collection, and data analysis techniques. Any novel methodologies should be explained in detail, with enough information for them to be replicated by other researchers.
  3. Data integrity: Ensuring the quality and integrity of the research data is paramount. All data should be verifiable and adequately sourced, with proper permissions acquired for using data that is not the authors' own.
  4. Compliance with ethical guidelines: All research involving human or animal subjects must have received approval from appropriate ethical review boards and should be conducted according to internationally recognized ethical guidelines.

Clarity in expression, structure and purpose

  1. Clear objectives: Manuscripts should have clearly stated research questions and objectives. The introduction should provide enough context for readers unfamiliar with the subject matter to understand the research's purpose and its significance.
  2. Logical flow: The paper should follow a logical structure that includes an introduction, methods section, results, discussion, and conclusion. Each section should flow seamlessly into the next, providing the reader with a coherent narrative that supports the study's objectives.
  3. Language and tone: Manuscripts must be written in clear, academic English. Language should be formal and precise, avoiding unnecessary jargon while still maintaining a high level of scientific rigor. The tone should remain scholarly throughout, which means avoiding any informal language or unsupported claims.
  4. Editing and proofreading: Manuscripts must be meticulously edited and proofread before submission. Attention to detail in grammar, syntax, and format not only aids the reader but also reflects the quality of the work.

Manuscript types and word limits

Full proceedings article: A Full Proceedings Article should report on original research findings that contribute significantly to the field of STEM. These articles are comprehensive and require a thorough examination of the subject matter, typically involving an in-depth methods section, a broad range of data, and a detailed discussion.

  • Word limit: 4000-6000 words, excluding references and supplementary material. This range allows authors to provide a full exposition of their research, from the literature review to the final conclusions.

Short proceedings article: A Short Proceedings Article serves as a brief report on research or analytical methodologies. These are ideal for research that may not be as comprehensive but still provides valuable insights into the field. Short Proceedings Articles may also serve as preliminary reports for more extensive future studies.

  • Word limit: 2000-3000 words, excluding references and supplementary material. This shorter format requires authors to be concise and focused on the most critical aspects of their research.

In conclusion, preparing a manuscript for Proceedings Articles in IgMin Research – STEM | A Multidisciplinary Journal demands meticulous planning and execution. Understanding the criteria of acceptance in terms of relevance, originality, and clarity can significantly improve the chances of your manuscript being accepted. Attention to word limits based on the type of Proceedings Article you are submitting also plays a crucial role in the editorial process. Ensuring that your manuscript meets all these requirements will facilitate a smoother review process and increase your work's potential impact on the field.

Reporting Standards and Guidelines

In order to maintain the scientific integrity and reliability of the articles published in IgMin Research – STEM | A Multidisciplinary Journal, adherence to established reporting standards and guidelines is paramount. This section is designed to help authors understand which standards are applicable to Proceedings Articles and how to conform to them for successful publication.

Importance of reporting standards

The need for robust reporting standards cannot be overstated. Such standards ensure that the research is conducted and reported in an ethical, transparent, and rigorous manner. This, in turn, facilitates peer review, allows for the replicability of studies, and enhances the overall reliability of scientific literature.

Types of reporting guidelines

The type of study you are submitting will determine the appropriate reporting guidelines you should follow. Here are some of the most universally accepted guidelines that may be relevant for articles submitted under the "Proceedings Articles" type:

  1. CONSORT (Consolidated Standards of Reporting Trials): This is essential for randomized controlled trials. CONSORT guidelines include a checklist and flow diagram to help authors improve the reporting of randomized controlled trials.
  2. STROBE (Strengthening the Reporting of Observational Studies in Epidemiology): This is for observational studies, including cohort, case-control, and cross-sectional studies. STROBE provides recommendations on what should be included in an accurate and complete report of an observational study.
  3. PRISMA (Preferred Reporting Items for Systematic Reviews and Meta-Analyses): Relevant for systematic reviews and meta-analyses, PRISMA consists of a 27-item checklist designed to improve manuscript quality.

How to implement these guidelines

CONSORT:

  • Abstract: A structured summary that includes trial design, participants, interventions, and the main outcomes.
  • Introduction: Background, objectives, and rationale.
  • Methods: Trial design, eligibility criteria, settings, interventions, and outcomes.
  • Results: Participant flow, recruitment, baseline data, outcomes, and estimation.
  • Discussion: Interpretation, generalizability, and overall evidence.

STROBE:

  • Title and Abstract: Indicate the study's design, population, setting, and outcomes.
  • Introduction: Describe the rationale and objectives.
  • Methods: Explain the setting, participants, variables, data sources, bias, and statistical methods.
  • Results: Report the participants' characteristics, descriptive data, and main outcomes.
  • Discussion: Summarize key results, limitations, interpretation, and implications.

PRISMA:

  • Rationale: Explain the rationale for the review.
  • Objectives: Clearly state the specific objectives.
  • Eligibility criteria: List the criteria for including studies.
  • Information sources: State all information sources in the search and the date last searched.
  • Risk of bias: Assess and state the risk of bias in individual studies.

Consequences of non-compliance

Failure to adhere to the appropriate reporting guidelines can result in your manuscript being returned for corrections, or, in the worst-case scenario, outright rejection. Sub-par reporting can also damage your academic reputation and erode the trust of the readers and the scientific community at large.

Tools and resources

There are various tools and resources available to help authors comply with these guidelines. Software such as EndNote or Mendeley can assist in managing references according to the specific style guide requirements. Online tutorials and webinars on reporting standards are also widely available.

Peer-review and reporting standards

The peer-review process will rigorously check for compliance with the chosen reporting guidelines. Peer reviewers are often experts in the field who are well-versed in the requisite standards. Their critiques frequently include commentary on whether the manuscript meets the prevailing reporting standards.

Checklist for authors

Before submitting your manuscript, we highly recommend going through a checklist to ensure compliance with the relevant reporting guidelines:

  1. Identify the most relevant guideline (CONSORT, STROBE, PRISMA, etc.) for your study type.
  2. Carefully read and follow the guidelines, paying special attention to the checklists and flow diagrams provided.
  3. Ensure that each section of your manuscript complies with the relevant items on the checklist.
  4. Mention explicitly in the Methods section that the manuscript adheres to the specific reporting guidelines.

Conclusion

In summary, abiding by established reporting standards and guidelines is not just a formality but a crucial aspect of scientific publishing. These guidelines offer a well-defined framework for presenting your research, thereby making it easier for readers to understand your study, for reviewers to evaluate your work, and for other researchers to build upon it. By adhering to these standards, you contribute to the overall integrity and quality of scientific research, benefiting both your career and the broader academic community.

Structure of the Article

Understanding the structure of your article is essential for presenting your research in a logical and coherent manner. Each section has a unique role and contributes to the narrative of the study.

Introduction (300-500 words)

The introduction serves as the gateway to your research. This section should provide an overview of the existing literature on the topic and clearly state the research question or hypothesis.

Components of the introduction

  • Background: Establish the context by reviewing the relevant literature.
  • Scope: Define the focus of your paper.
  • Rationale: Explain why this study is necessary.
  • Research question or hypothesis: Clearly state what this paper aims to investigate or resolve.

Methodology (500-700 words)

The methodology section should be sufficiently detailed so that someone else could replicate the study based on your description. 

Components of methodology

  • Study Design: Describe the type of study you conducted (experimental, observational, etc.)
  • Sample Selection: Detail how participants or data points were chosen.
  • Data Collection Methods: Explain how data were gathered.
  • Data Analysis: Describe how data were processed and analyzed.

Results (500-700 words)

This section should present your findings in a clear, concise manner. Tables, graphs, and figures can be useful here for visualizing your data.

Components of results

  • Findings: Summarize the data collected and the statistical or thematic analysis conducted.
  • Visual elements: Use tables, graphs, and charts to enhance the narrative. Ensure each has a legend that makes the element understandable without reference to the text.
  • Interim conclusion: Initial thoughts about what the findings may imply.

Discussion (400-600 words)

The discussion section allows you to delve into the implications of your findings.

Components of discussion

  • Interpretation: Explain the significance of your findings.
  • Comparison: Compare and contrast your findings with other relevant studies.
  • Limitations: Discuss any limitations in your study.
  • Implications: What could these results mean in the larger context?

Conclusion (200-300 words)

The conclusion serves to summarize the key points and to show how they substantiate the research question or hypothesis initially posed.

Components of conclusion

  • Summary of findings: Quickly restate the primary findings.
  • Answering the research question: Explicitly state how your findings address the research question or hypothesis posed in the Introduction.
  • Future research: Suggest areas for future study.

Optional sections

Depending on the requirements of your field or the specifics of your research, you may include additional sections. These could include:

  • Ethical considerations: Any ethical concerns that were raised during the research and how they were addressed.
  • Acknowledgments: Thank anyone who contributed to the research but did not meet the authorship criteria.
  • Conflict of interest: Declare any conflicts of interest.
  • Funding sources: Acknowledge any financial support.

Word limits

  • Full proceedings article: These are comprehensive papers that encapsulate the entire research project. The word limit for Full Proceedings Articles is between 4,000 and 6,000 words.
  • Short proceedings article: These are more concise and usually focus on a single aspect or a smaller subset of a larger research project. The word limit for Short Proceedings Articles is between 2,000 and 3,000 words.

Note: Word limits are exclusive of references, tables, and figures. Meeting the word limit is crucial as manuscripts exceeding the word limit may be returned for revision.

Sequence of sections

Ensure that your article follows the sequence of Introduction, Methodology, Results, Discussion, and Conclusion, in that order. Each section should naturally flow into the next, providing the reader with a coherent and comprehensive understanding of your study.

The structure of your article plays a crucial role in its success during peer review and its impact post-publication. Make sure to invest adequate time in ensuring it meets the above guidelines and aligns with the standards of IgMin Research – STEM | A Multidisciplinary Journal. For more help, you may consult our detailed article preparatory guidelines on the journal's website.

Specific Formatting Guidelines for Easier Pagination a

Introduction to pagination

Pagination refers to the process of dividing a document into discrete pages, either electronic or printed. In academic publishing, proper pagination is critical for several reasons, including accurate referencing, easier navigation for reviewers and readers, and a professional appearance. Here's how you should approach it:

  1. Page numbers: Place the page numbers at the bottom right corner of each page, starting from the title page.
  2. Headers and footers: Avoid using headers and footers for content other than page numbers and/or running titles, if applicable.

Layout specifications

  1. Single-column layout: Utilize a single-column layout throughout the document. Multi-column layouts may complicate the pagination process and are discouraged unless specifically asked for in the manuscript guidelines.
  2. Margins: All pages should have 1-inch margins on all sides (top, bottom, left, right) to ensure consistent formatting and to leave room for any potential notes from reviewers.

Text box avoidance

Do not use text boxes for any portion of the text or for placing figures and tables. Text boxes can create problems during the typesetting process.

Handling floats for figures and tables

Figures and tables are called floats because they are not part of the normal stream of text. They should be clearly labeled and numbered consecutively. Always refer to each one in the text to help the typesetter know where to place them. Ideally, position them close to the relevant text to assist with pagination and enhance readability.

Paragraph and line spacing

Use a consistent line spacing throughout your document. A line spacing of 1.5 is generally acceptable. Each new paragraph should be indented, or a line should be skipped to denote the start of a new paragraph.

Font and typography

Stick to a standard, easily readable font like Times New Roman, Arial, or Calibri, and maintain a consistent font size throughout the main text—usually 12-point is the standard.

Footnotes and endnotes

Footnotes should be used sparingly. They should be numbered consecutively and appear at the bottom of the page containing the reference point. Endnotes should also be used sparingly and must be compiled at the end of the article, before the references.

Sub-section numbering

Sub-sections should be numbered for easy navigation, using a logical and consistent scheme (e.g., 1, 1.1, 1.1.1). This makes cross-referencing easier and helps reviewers navigate the document.

Document format

While most journals accept submissions in a range of formats, PDF and Word (.docx) are generally preferred because they are universally accessible and maintain formatting.

Color and high-resolution graphics

Ensure that any colored graphics are understandable when printed in black and white. All graphics should be high-resolution to maintain quality during the printing process.

Equation formatting

If your manuscript includes equations, use the equation editor in your word processing software. Do not submit equations as images.

Citations and references

While citations are not directly related to pagination, their correct formatting is crucial for the integrity of the article. Use NLM citation style and ensure that the reference list is complete.

Revision marking

If your article has undergone revisions, use 'Track Changes' or another method to make it clear what has been modified, added, or deleted. This makes the job easier for reviewers and editors.

Proofreading

Before submission, go through the formatted document carefully to check for any errors in pagination, such as inconsistent page numbers or incorrectly ordered sections, which could cause delays in the review process.

Pre-submission validation

Several software tools are available to validate the format of your article before submission. Use these to ensure that your document adheres to all required formatting guidelines.

Handling supplementary material

If your manuscript includes supplementary material, such as datasets or additional figures, make sure to submit them in an acceptable format, and ensure that they are also paginated or otherwise organized for easy reference.

Final checklist for pagination and formatting

Before hitting the submit button, it's wise to have a final checklist. Make sure that:

  • All pages are correctly numbered.
  • All sections and sub-sections are appropriately and consistently numbered.
  • All figures and tables are correctly formatted and located close to the relevant text.
  • All additional materials are formatted and paginated correctly.

Concluding remarks

The importance of properly formatting your article for easier pagination and processing cannot be overstated. Adhering to these guidelines not only expedites the publication process but also augments the article's readability and accessibility.

By paying meticulous attention to formatting details, you contribute to a more seamless review process, accelerate the time-to-publication, and ultimately advance the field of STEM research through your work in IgMin Research – STEM | A Multidisciplinary Journal.

It's crucial to understand that proper formatting is an integral part of manuscript preparation, ensuring the article's integrity and readability, ultimately reflecting on the quality of the research and the journal.

For additional information or specific queries about formatting guidelines, we encourage you to consult the IgMin Research – STEM | A Multidisciplinary Journal's editorial office. Your adherence to these guidelines assists us in our mission to facilitate impactful and groundbreaking research in the multidisciplinary arena of STEM.

By following these guidelines, authors not only show their respect for the publication process but also help to enrich the scientific discourse, enhancing the value and credibility of their contributions to the field. Thank you for considering IgMin Research – STEM | A Multidisciplinary Journal as a venue for your valuable work.

Text, Fonts, Figures and Tables

Understanding the formatting requirements of text, fonts, figures, tables, and supplementary files is crucial for a smooth publication process. Proper formatting not only enhances the readability but also ensures that the article's scientific content is effectively communicated. This section aims to provide exhaustive guidelines regarding the formatting components of your manuscript for IgMin Research – STEM | A Multidisciplinary Journal.

Text

The manuscript text should be in a 12-point Times New Roman font. The document should be set to 8.5 x 11-inch paper size with margins of 1 inch on all sides. The text should be justified and double-spaced to enhance readability. Headings and sub-headings should be bold and follow a hierarchical structure for easy navigation through the document.

  1. Paragraphs: Indent the first line of each paragraph by 0.5 inches.
  2. Spacing: Use double-spacing throughout the document, including the references and footnotes.
  3. Page numbers: Place the page numbers at the bottom right corner.
  4. Headers and footers: Avoid using headers and footers for content that is essential for understanding the manuscript, as these might not be visible in the final layout depending on the publishing platform.

Fonts

While Times New Roman is the preferred font, alternative serif fonts like Georgia or Garamond are acceptable if necessary. However, it's crucial to maintain font consistency throughout the manuscript.

  1. Special symbols: When special symbols are required, such as mathematical symbols, ensure that these are either embedded into the text or supplied as vector-based files (e.g., EPS format).
  2. Equations: For equations, use the Microsoft Word equation editor or LaTeX.
  3. Non-standard fonts: If you use any fonts other than the standard package fonts, please embed them in the document to prevent formatting issues.

Figures

High-resolution figures are essential for the clear conveyance of complex scientific ideas. All figures should be submitted separately and also embedded in the manuscript to show their preferred placement.

  1. Resolution: Minimum 300 dpi for colored and grayscale figures, and 600 dpi for black and white images.
  2. Format: JPEG or PNG for raster images, and PDF or EPS for vector images.
  3. Captions and legends: Each figure should come with a caption explaining the figure's significance. The legend should provide sufficient information for the figure to stand alone.
  4. Color mode: CMYK color mode should be used for colored figures.

Tables

Tables should present data precisely and efficiently, without duplicating information present in the text or figures. They should be inserted at the appropriate locations in the text where they are first cited.

  1. Table formatting: Use Microsoft Word table functions to create tables, avoiding the use of tabs or spaces.
  2. Captions: Above the table, provide a short title or caption.
  3. Footnotes: Use alphabetical or numerical superscripts for table footnotes and clarify any abbreviations, units of measure, or statistical tests in the footnotes.

Complementary files

These are additional files that support the main manuscript but are not essential for the primary understanding of the research. These could be data sets, supplementary experiments, or additional figures and tables.

  1. Data formats: Acceptable formats for data files include .csv, .xlsx, and .txt.
  2. Additional media: Supplementary videos must be in MP4 format.
  3. File size: Each supplementary file should not exceed 10 MB in size.
  4. Zipped folder: If there are multiple supplementary files, compile them into a single zipped folder for submission.
  5. File description: Include a README file in the zipped folder describing the contents and how they relate to the main manuscript.

Consistency and proofreading

  1. Alignment: Always left-align text and ensure uniform spacing between lines and paragraphs.
  2. Consistency: Maintain uniformity in the use of numbers, abbreviations, and units throughout the manuscript.
  3. Proofreading: Before submission, carefully proofread the manuscript for grammatical errors, typos, and other inconsistencies.

Final checklist for text and formatting

  1. Uniform font and size?
  2. Figures in high resolution?
  3. Tables correctly formatted and inserted?
  4. Supplementary files ready and relevant?

By paying close attention to the guidelines above, authors can significantly streamline the publication process, ensuring their research gets the professional presentation it deserves.

Submission Checklist

Before you submit your Proceedings Article to IgMin Research – STEM | A Multidisciplinary Journal, it's crucial to ensure that all elements are in place. Missing any one component can delay the review process and possibly result in your submission being rejected. Below is a detailed guide to each component you need to include in your submission package.

Covering letter

The covering letter serves as a formal introduction of your manuscript to the editorial board. It should:

  1. Explain the significance of your research: Give a brief but concise overview of why your research matters and how it contributes to the existing body of knowledge.
  2. State the manuscript type: Indicate whether it is a Full Proceedings Article or a Short Proceedings Article.
  3. Confirm ethical compliance: State that your study has met all ethical guidelines and has received institutional approval if necessary.
  4. Declare funding sources and conflicts of interest: Be transparent about where your funding came from and any conflicts of interest that may exist.
  5. Nominate potential reviewers: Some journals allow you to suggest reviewers, but always read the submission guidelines to confirm.
  6. Additional information: Any other details the editorial board should consider.

The covering letter should be written professionally and formatted as a standard business letter.

Manuscript

Your manuscript is the core of your submission. Ensure it meets the word limit guidelines for your specific article type (Full Proceedings Article or Short Proceedings Article). Refer back to section 1 for criteria of acceptance and section 3 for the structure of the article.

Tables and panels

Tables and panels serve to enhance your manuscript by presenting data and supplementary information in an easily digestible format. Ensure that each table and panel:

  1. Has a descriptive title: This will help readers understand the data you're presenting.
  2. Is numbered consecutively: This makes it easier for readers to navigate your paper.
  3. Includes all necessary citations: Always cite the source of your data.
  4. Is inserted at appropriate locations: Place tables and panels close to where they are referenced in the text.

Figures

Figures include graphs, charts, photos, drawings, and other visual representations of data. Your figures should:

  1. Be high-resolution: Poor quality images will not be accepted.
  2. Be appropriately labelled: All axes, data points, and legends must be clearly marked.
  3. Follow a logical sequence: Number your figures in the order they appear in the manuscript.
  4. Include descriptive captions: Explain what each figure represents.
  5. Be cited: If the figure is not original, ensure proper citation.

Author statement form

This is a mandatory document where all authors must confirm their contributions to the paper. Usually, you’ll be asked to confirm:

  1. Authorship: Confirm who contributed to what aspects of the research and manuscript preparation.
  2. Ethical compliance: State that all authors complied with ethical guidelines.
  3. Funding acknowledgement: Confirm any and all funding sources.
  4. Data availability: Indicate where the data can be accessed.
  5. Final approval: Confirm that all authors have read and approved the final version of the manuscript.

Declaration of interests and source of funding statements

This document confirms transparency around the manuscript's developmental process:

  1. Declaration of interests: Here, authors must declare any competing interests that might influence the results or interpretation of their manuscript.
  2. Source of funding statements: It is crucial to acknowledge any and all financial support you received during your research. This adds an extra layer of transparency and credibility to your work.

Final checklist

Before clicking the "Submit" button, go through this checklist one last time to ensure you've covered everything:

  1. Covering letter: Formal introduction to the editorial board.
  2. Manuscript: Core of your submission.
  3. Tables and panels: Additional data and supplementary information.
  4. Figures: Visual representations of data.
  5. Author statement form: Confirmation of contributions and compliance.
  6. Declaration of interests and source of funding statements: Transparency document.

Submission is not merely about uploading a paper; it’s about preparing a comprehensive package that provides a 360-degree view of your research, contributions, and compliances. This checklist aims to be your guide through this intricate process, minimizing errors and omissions, thereby smoothening the pathway for a successful review and potential publication.

By ensuring each component is in its right place and formatted according to guidelines, you not only show your commitment to academic rigor but also make it easier for reviewers and editors to evaluate your work, increasing your chances of swift and successful publication.

Precautions and Cautions

In academic publishing, it is crucial to adhere to best practices, ethical guidelines, and the scholarly methods underpinning your field. This detailed section outlines the essential precautions and cautions that authors must observe when preparing and submitting a Proceedings Article for IgMin Research – STEM | A Multidisciplinary Journal. Following these guidelines will not only enhance the integrity of your work but also smooth the peer-review and publication process.

Plagiarism and academic integrity

  1. Check for self-plagiarism: Reusing substantial parts of your previous publications without proper citation and acknowledgment is considered self-plagiarism.
  2. Citation accuracy: Always ensure that you have correctly cited all the works and ideas that are not your own. Plagiarism checkers are available to help with this.
  3. Quotation marks for verbatim text: When directly quoting text from other sources, always use quotation marks and provide appropriate citations.

Citation and references

  1. Cite while you write: The best practice is to cite sources as you include them in your paper, not afterward, which can lead to errors or omissions.
  2. Cross-reference: Double-check that all citations in the text have a corresponding reference in the bibliography and vice versa.
  3. Follow NLM style: Our journal strictly adheres to the NLM citation style; failing to do so may delay the review process.

Ethical compliance and approvals

  1. Ethical review board: For studies involving human or animal subjects, a clearance certificate from a recognized ethical review board is mandatory.
  2. Informed consent: When research involves human subjects, it is crucial to obtain and record their informed consent.
  3. Data anonymization: Make sure to anonymize any personal or sensitive data.

Data management

  1. Data repositories: Utilize accredited data repositories for your raw data whenever possible.
  2. Availability statement: Include a statement specifying where and how the data supporting the findings can be accessed.
  3. Data integrity: Ensure that the data presented in your manuscript is accurate, with no manipulation to mislead readers or reviewers.

Intellectual property

  1. Prior publications: Declare if any part of your manuscript has been previously published.
  2. Third-party materials: Obtain proper permissions for the use of copyrighted material.
  3. Co-authorship: Make sure that all co-authors are aware of and have consented to the submission.

Conflicts of interest

  1. Disclosure: Any potential conflicts of interest, financial or non-financial, must be fully disclosed in your manuscript.
  2. Funding sources: All funding sources should be declared, including grants, scholarships, and other financial support.

Preparing figures and tables

  1. Original content: Figures and tables should be original, or permission must be obtained for reuse.
  2. Annotations: Clearly label all figures and tables for easier understanding.
  3. Data representation: Avoid manipulative practices like image enhancement or selective data reporting that could mislead.

Manuscript submission

  1. Pre-submission review: Have multiple colleagues review the paper to catch errors and offer constructive criticism.
  2. Checklist completion: Before submission, double-check to make sure you’ve fulfilled all the requirements, including the mandatory lists mentioned in point 10.
  3. Cover letter: Include a cover letter detailing the significance of your work and why it is suited for our journal.

Post-submission

  1. Response to reviewers: Be professional and timely in your responses to reviewer comments.
  2. Revisions: If revisions are required, make sure to adhere strictly to the deadlines.
  3. Proofreading: Pay special attention to the proofreading stage to ensure there are no errors in the final article.

Article publication

  1. Licensing: Choose the appropriate license under which your work will be published.
  2. Post-publication updates: Should there be significant updates or corrections to the paper post-publication, these should be submitted as errata.
  3. Engagement: Post-publication, engage with the audience through academic social networks, seminars, and conferences to disseminate your work.

This comprehensive list of precautions and cautions is designed to help authors navigate the intricacies of academic publishing. It should serve as a robust framework for ensuring the academic rigor, ethical integrity, and scholarly validity of your research work.

For further details and to avoid pitfalls in any of the areas discussed above, consult our article preparatory guidelines available on the IgMin Research – STEM | A Multidisciplinary Journal website. Your adherence to these guidelines is not only ethical but will also significantly expedite the review and publication process, ensuring that your work reaches the scientific community in the most impactful way possible.

Formatting the Manuscript Text

Formatting is a critical aspect of preparing your manuscript for submission to IgMin Research – STEM | A Multidisciplinary Journal. Consistent and correct formatting not only enhances the visual appeal of your work but also facilitates efficient processing and review. Below we outline detailed guidelines for formatting the various components of your manuscript, including tables, figures, panels, and references, following the National Library of Medicine (NLM) style.

General formatting principles

Before delving into specific components, let's set some general principles:

  1. Document type: Manuscripts should be submitted in Microsoft Word (.docx) format.
  2. Font style & size: Use Times New Roman, 12-point size for the body text.
  3. Line spacing: Use 1.5 line spacing.
  4. Margins: Set all margins to 1 inch.
  5. Paragraph indent: Indent the first line of each paragraph by 0.5 inches.
  6. Headers and footers: Exclude any headers or footers, except for page numbers, which should be in the bottom right corner.

Text components

Title: The title should be concise yet informative. Use boldface, 14-point size, and center alignment.

Authors and affiliations: List all authors sequentially as they appear in the study, followed by their institutional affiliations. Use italic text for the affiliations.

Abstract: Limit the abstract to 300 words and avoid using subheadings. Do not use italic or bold text here.

Section headings and subheadings

Utilize consistent heading levels throughout the manuscript:

  1. Level 1 headings: Use bold, 12-point size.
  2. Level 2 headings: Use italic, 12-point size.
  3. Level 3 headings: Use standard text, underlined, 12-point size.

Tables

Each table should:

  1. Be numbered consecutively.
  2. Have a descriptive caption.
  3. Be inserted into the manuscript at the appropriate point rather than at the end.

Tables should not be:

  1. Embedded as images.
  2. Excessively large, requiring scrolling on a standard screen.

Figures and panels

For figures and panels, follow these guidelines:

  1. Format: Submit in JPEG or PNG formats.
  2. Resolution: Minimum 300 dpi.
  3. Legends: Below the figure, not within it.
  4. File naming: Clearly name the file to correlate with the citation in the text.

References

The reference list should be in NLM style, with a hanging indent and sequentially numbered. In-text citations should be in superscript. For example:

  1. Author(s). Title of article. Title of Journal. Year; volume(issue): pages.

Special characters and equations

Utilize the equation editor in Word for equations. Special characters should be inserted using the 'Symbol' function.

Additional files

Supplementary files can include datasets, video clips, or any other supporting material. Clearly label these and mention them at the relevant point in the text.

Proofreading

Before submission, meticulously proofread the text, focusing on:

  1. Grammar and spelling
  2. Consistency in style and format
  3. Adherence to the NLM style guide

Final thoughts on formatting

Remember that consistency is key. If you're unsure about formatting a particular component, refer to published articles in IgMin Research – STEM | A Multidisciplinary Journal as examples.

By rigorously following these guidelines, you make the job easier for the reviewers and increase the likelihood of your manuscript being accepted. The editorial team will focus on the quality of your science rather than getting distracted by formatting issues. It’s in your best interest to present your research as clearly and professionally as possible. Your attention to these details is a demonstration of your commitment to excellence in scientific communication.

For further clarification, authors are encouraged to consult our article preparatory guidelines available on the website. Following these guidelines ensures that your manuscript aligns with the high standards of IgMin Research – STEM | A Multidisciplinary Journal.

Article Preparatory Guidelines

We understand that preparing a manuscript for publication is a meticulous process that requires attention to detail and adherence to various guidelines and standards. As you approach this critical phase, we urge you to consult the extensive article preparatory guidelines available on the IgMin Research – STEM | A Multidisciplinary Journal website. The guidelines are designed to provide you with comprehensive information and resources that will aid you in preparing a well-crafted, academically rigorous article. Below, we delve into some aspects of these guidelines, summarizing key points you must consider.

Importance of following guidelines

Adhering to article preparatory guidelines is imperative for several reasons:

  1. Consistency: Consistent formatting across articles facilitates easier reading and comprehension, helping both reviewers and readers focus more on the content.
  2. Quality assurance: Following guidelines ensures that you meet the rigorous scientific and ethical standards required for publishing.
  3. Streamlined review process: Adherence to guidelines often speeds up the review process, as manuscripts that follow guidelines are easier for reviewers to assess.
  4. Global reach: Properly formatted articles are more easily indexed by databases and search engines, improving the article's visibility and impact.

Structuring your manuscript

Our guidelines provide exhaustive details on structuring your manuscript to meet journal-specific requirements:

  1. Abstract: The abstract should be concise but comprehensive. The purpose is to summarize the crucial aspects of the manuscript in a way that is accessible even to readers outside the field.
  2. Introduction: Introduce the problem you are addressing, cite relevant work, and explain your research's significance.
  3. Methodology: Describe your methods in sufficient detail so that another researcher could replicate your study.
  4. Results: Present your results in a logical sequence. Use figures and tables where necessary but avoid duplicating data.
  5. Discussion: Discuss your findings, draw conclusions, and point out the study's limitations.
  6. Conclusion: Sum up the main points and implications of your study.

Utilizing templates and samples

We offer manuscript templates that are designed to help you follow the formatting rules, including font sizes, margins, and other layout features. Using these templates is an excellent way to ensure you are adhering to the guidelines.

Figures and tables

The guidelines provide instructions on the format and quality of tables and figures. High-resolution images are preferred, and all figures and tables must be cited in the manuscript text.

Ethical guidelines

Ethical considerations are a significant part of our guidelines. Authors should carefully read the sections dealing with human and animal subjects, conflicts of interest, data integrity, and so on. Ethical lapses can result in manuscript rejection and could have broader consequences for authors.

Referencing style

Our guidelines follow the NLM (National Library of Medicine) style for references. This is crucial for maintaining the manuscript’s credibility. All cited works must appear in the reference list, and all items in the reference list must be cited in the manuscript.

Data sharing

Our guidelines also stress the importance of making your data publicly available, which is in line with open science principles. Unless proprietary or sensitive information is involved, authors are encouraged to share data sets or provide access to them.

Revision and resubmission

Once your manuscript undergoes peer review, you may need to make revisions. Our guidelines offer comprehensive advice on how to address reviewers' comments and how to format your revised submission.

Checklist for submission

The guidelines contain a checklist for submission to ensure you haven’t missed any crucial element. This is particularly helpful for first-time authors or those not familiar with the extensive requirements of academic publishing.

Proofreading and language services

Finally, we recommend that you proofread your manuscript multiple times and consider using professional language editing services, especially if English is not your first language. The guidelines provide resources for such services.

By adhering to the article preparatory guidelines provided on our website, you're investing in the quality and impact of your research. The time you put into preparing your manuscript according to these guidelines will contribute to the scientific community's ability to understand, interpret, and build upon your work.

In summary, our article preparatory guidelines are an essential resource for ensuring that your manuscript meets the stringent requirements for publication in the IgMin Research – STEM | A Multidisciplinary Journal. These guidelines cover everything from manuscript structure and formatting to ethical considerations, and we strongly recommend that all authors consult these guidelines extensively during the manuscript preparation process. Failure to adhere to these guidelines may result in delays in the review process or, in extreme cases, rejection of the manuscript. Therefore, we urge you to treat these guidelines as a crucial part of your journey towards contributing a high-quality scientific article to our journal.

Mandatory Submission Lists for Proceedings Articles

The process of submitting a Proceedings Article to IgMin Research – STEM | A Multidisciplinary Journal involves multiple steps and components. The goal is to ensure that each submission adheres to our guidelines and standards. As an author, you must be thorough and considerate of each component within the submission package. This section provides an in-depth look at the elements required for a successful submission.

Covering letter

The covering letter serves as the introductory note accompanying your submission. It should contain:

  1. Title of the manuscript: Clearly indicate what the paper is about.
  2. Authors: List of all authors contributing to the paper, along with affiliations.
  3. Corresponding author: Designate one author as the primary point of contact.
  4. Objective of the manuscript: Explain the scientific question the research addresses or the problem it aims to solve.
  5. Significance of the study: Describe why the findings are important in the broader context of STEM.
  6. Declaration: Confirm that the manuscript is original, unpublished, and not under consideration elsewhere.

The covering letter provides the editorial board with a snapshot of the essence, significance, and eligibility of your manuscript for publication. Often, the decision to send your manuscript for peer review can hinge on a well-prepared covering letter. Make it concise, clear, and compelling.

Manuscript including tables and panels

Your manuscript is the cornerstone of your submission package. Here are essential elements to include:

  1. Title: It should be descriptive and easily searchable.
  2. Abstract: A concise summary outlining the purpose, methodology, results, and conclusions.
  3. Keywords: 3-5 keywords for indexing.
  4. Introduction: Background and objective of the study.
  5. Methodology: The design, setting, participants, data collection, and analyses.
  6. Results: The main findings, supported by tables and figures.
  7. Discussion: Interpretation of the results.
  8. Conclusion: Summary of key findings and implications.
  9. Acknowledgments: Credit to those who contributed but do not meet the authorship criteria.
  10. Tables and Panels: Should be embedded within the text at appropriate places.

It is crucial that the manuscript, tables, and panels are proofread carefully. Spelling mistakes, grammatical errors, or formatting inconsistencies could jeopardize the review process.

Figures

Figures are essential in visualizing the key findings of your study. All figures should be:

  1. High-quality and high-resolution.
  2. Clearly labeled and captioned.
  3. Submitted as separate files in formats like JPEG or PNG.

Author statement form

This is a signed document wherein all authors agree to the submission and affirm their contributions. It usually contains:

  1. A declaration of agreement from all authors for the submission.
  2. A breakdown of what each author contributed to the research and the paper.
  3. An agreement regarding the order in which authors are listed.

This form is critical for eliminating authorship disputes and ensuring ethical conduct.

Declaration of interests and source of funding statements

It is crucial to disclose any conflicts of interest or funding sources that might affect the integrity of the research. You should:

  1. Declare any conflicts of interest: This includes but is not limited to financial interests, commercial affiliations, or patent-licensing situations.
  2. Declare source of funding: Clearly state all sources of funding that supported the research.

Full transparency in these matters contributes to the trustworthiness and ethical standing of both the authors and the journal.

This overview should offer a comprehensive understanding of the mandatory items required for your submission to IgMin Research – STEM | A Multidisciplinary Journal. A missing or poorly executed component could delay or derail the entire review and publishing process. Therefore, we strongly recommend using this checklist as a guide to ensure that each submission is complete and adheres to our rigorous standards. Remember, your research deserves to be presented in the most effective and ethical manner possible. Thank you for considering IgMin Research – STEM | A Multidisciplinary Journal for your publication needs.

About Authorship

Introduction to authorship in scholarly publishing

Authorship in scholarly publishing is a pivotal component that carries a considerable weight of ethical, legal, and professional responsibilities. The credibility of the research and its consequent impact on the scientific community are deeply tied to the integrity of authorship. For this reason, IgMin Research – STEM | A Multidisciplinary Journal places strict authorship criteria to ensure that all authors meet the prerequisites of responsibility and credit for the work submitted. In this context, it's important to note that Large Language Models (LLMs) like ChatGPT do not currently meet our authorship criteria, and here's why.

The importance of human authorship

Human authorship comes with the ability to make judgments about the ethical implications of the work, to defend the research outcomes in a peer-review process, and to answer queries that may arise post-publication. These actions require intellectual and ethical engagement that LLMs are currently incapable of providing.

Limitations of Large Language Models (LLMs)

While LLMs like ChatGPT can generate text based on the data they were trained on, they lack the ability to perform several crucial functions tied to authorship, such as:

  1. Ethical decision-making: LLMs cannot make ethical choices about research practices, data collection, or potential harm the research might cause.
  2. Intellectual contribution: LLMs are incapable of making substantive intellectual contributions to research, as they cannot pose hypotheses, conduct experiments, or interpret results.
  3. Accountability: LLMs do not have the capability to be accountable for the research findings or any errors in the research.
  4. Conflict of interest: LLMs cannot disclose conflicts of interest which is a standard requirement in scholarly publications.
  5. Peer review: LLMs cannot engage in the peer-review process, defending the work and making revisions based on expert feedback.
  6. Post-publication clarification: Any queries or concerns about the research post-publication need to be addressed by someone who understands the research deeply, which is beyond the scope of what an LLM can do.

Criteria for authorship

For a contributor to be considered an author for manuscripts submitted to IgMin Research – STEM | A Multidisciplinary Journal, they must meet the following criteria:

  1. Substantial contributions: Authors should have made significant contributions to the conception, design, analysis, and interpretation of data.
  2. Drafting & revising: Authors should have drafted the work or revised it critically for important intellectual content.
  3. Final approval: Authors must give final approval for the version to be published.
  4. Accountability: Authors should be accountable for all aspects of the work, ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

Shared and group authorship

In cases where the research is a collaborative effort of a large group or consortium, group authorship can be considered. However, at least one individual should take responsibility for the integrity of the work as a whole and should be available post-publication for any clarifications or discussions.

Ethical considerations for authorship

  1. Authorship order: The order of authors should be a joint decision of the co-authors and should be determined by their level of contribution to the work.
  2. Ghostwriting: Engaging in ghostwriting, where someone makes substantial contributions without being credited, is considered unethical.
  3. Gift authorship: Including individuals as authors who did not make significant contributions to the research is also against the ethical standards of this journal.

Dispute resolution

In the event of any disagreements among the co-authors concerning authorship, IgMin Research – STEM | A Multidisciplinary Journal recommends involving a neutral third party or institution to mediate and help resolve the issue. However, the journal itself cannot intervene in authorship disputes.

Final notes on large language models

Although LLMs have gained prominence for their ability to assist with various tasks, they still lack the capabilities to fulfill the ethical, intellectual, and professional criteria that define human authorship. Until there's a revolutionary advancement in artificial intelligence that addresses these fundamental limitations, the use of LLMs as authors remains incompatible with the values and standards of IgMin Research – STEM | A Multidisciplinary Journal.

By clearly outlining these criteria and the reasons behind them, we aim to maintain the integrity of our journal and offer guidelines that ensure responsible authorship practices. Therefore, we strongly emphasize that LLMs like ChatGPT do not currently satisfy our authorship criteria.

In Summation

Understanding the jargon and terminology specific to the context of academic research and manuscript preparation can be a daunting task. This section aims to clarify and elaborate upon the essential terms you'll encounter while preparing your manuscript for submission to IgMin Research – STEM | A Multidisciplinary Journal.

Standards (Criteria)

"Standards" refers to the quality metrics or benchmarks that your manuscript must meet for acceptance. These encompass originality, methodological rigor, clarity of presentation, and relevance to the broader academic and scientific community. Adherence to internationally recognized guidelines and standards for specific research types, such as CONSORT, STROBE, or PRISMA, is mandatory.

Manuscript formulation (Preparing your manuscript)

The term "Manuscript Formulation" encapsulates the entire process of putting together your academic article, from initial research and data collection to final submission. This involves multiple elements, each of which has its own set of guidelines and standards.

Cover sheet (Title page): The "Cover Sheet" typically includes the title of the paper, the names of all authors, their affiliations, and contact details. The title should be concise yet descriptive enough to give a clear idea of the paper's subject matter.

Summary (Abstract): The "Summary" serves as a succinct overview of the entire paper, including the objectives, methodology, key findings, and conclusions. This must be tightly written, usually within 250-300 words, to provide a quick synopsis of your research.

Descriptors (Keywords): "Descriptors" are specific words or phrases that summarize the main topics of your paper. These are crucial for search engine optimization (SEO) and help make your paper easily discoverable through academic databases.

Context (Background): The "Context" section provides the necessary background information, setting the stage for your research. It usually includes a literature review to provide the theoretical underpinning for your study.

Methodology (Methods): This section describes the research methods and analytical tools you've employed. It should be detailed enough for others in the field to replicate your study.

Findings (Results): The "Findings" section presents the data you've collected, often in the form of tables, figures, or graphs. It's crucial to be transparent and thorough in this section, providing enough detail for peers to scrutinize your results.

Interpretation (Discussion): Here, the "Interpretation" section delves into the meaning and implications of your results. It provides a space to discuss any limitations of your study and how your findings fit into the broader context of existing research.

Summary (Conclusions): The "Summary" wraps up your paper by revisiting the objectives and discussing whether they were met. Recommendations for future research can also be included here.

Glossary (List of Abbreviations): The "Glossary" lists any abbreviations used within the paper and their full forms, helping to make the text more accessible.

Statements (Declarations)

This section encompasses various affirmations and disclosures required for the ethical and transparent presentation of research.

Ethical compliance (Ethics approval and consent to participate): This part is crucial for studies involving human or animal subjects. It should clearly state that all necessary ethical approvals and consents have been obtained.

Publishing approval (Consent for publication): "Publishing Approval" relates to the permissions obtained for any copyrighted material included in the paper or for the publishing of information from participants.

Data accessibility (Availability of data and materials): This declaration ensures that all data and materials used in the research are available for verification and replication.

Conflict of interest (Competing interests): Authors must disclose any financial, personal, or other relationships that might influence the research.

Financial support (Funding): This section declares the sources of funding that have supported the research.

Scholarly input (Authors' contributions): Here, each author's contributions to the research are delineated, from study design to data analysis and manuscript preparation.

Recognitions (Acknowledgments): Any non-author contributions and general acknowledgments are noted here.

Contributor details (Authors' information): Additional information about the authors, such as academic qualifications and affiliations, may be provided here optionally.

Annotations (Footnotes)

"Annotations" provide additional information or clarification about a specific part of the text. They appear at the bottom of the page and are marked by superscript numbers within the text.

Citations (References)

In academic publishing, citations are critical. They not only validate your arguments but also guide the reader towards further reading.

Online sources (Web links and URLs): Online resources must be cited with a complete URL and the date of access.

Citation format (Example reference style): The reference style will be according to the NLM style guide, covering the way citations must be formatted.

Visual aids (Figures, tables and additional files)

"Visual Aids" like graphs, diagrams, and additional files should be used to supplement and clarify the text. These should be in high resolution and appropriately labeled.

Manuscript submission (Submit manuscript)

This is the final step where you formally submit your manuscript for review and potential publication. Ensure all required documents are included, and keep an eye out for emails requesting revisions or clarifications.

By understanding each term in its fullest context, authors can better navigate the complex landscape of academic publishing. We hope this comprehensive guide aids you in preparing your manuscript for submission to IgMin Research – STEM | A Multidisciplinary Journal.

For more information, please refer to our article preparatory guidelines on the IgMin Research – STEM | A Multidisciplinary Journal website. We look forward to your valuable contributions to the scientific community.